Development of an online system for student lecturer evaluation

Project Description


CTL looked at Qualtrics.

Qualtircs classroom is the better option and CAS (LDAP) and web services can be used to integrate.

This is budget dependant and the decision is not yet been finalized.



Second Semester’s was a greater success.

For Phase 3 –  look for a reporting tool together with Question Pro

Looking for a complete system – I’m will evaluate Evalsys (Sakai tool) and Qualtrics.

The decision going forward should be make early 2019.


First Semster’s technical part was good.  The rating was bad because online is a challenge.  For the second semester we will do the same as the first semester but we are going hybrid (online and paper)

Most of the tasks for the second semester is operational.

I’m still looking for a system and already looked at Blue Explorance (excellent software but very expensive) and we looked at EvaSys.

I will also speak to the people of onbase.

If I decided on a system we will do this next year. Phase 2.



Meeting 26/07 to discuss the process and plan for the second semester.  Current feedback:

  1. No system has lecutrer / module data  that is sufficient and I have to make a plan
  2. More security is needed – students have to login to do the survey



Reports completed.  The reports are available on Nextcloud.  Martin Dreyer will help me to add the new users so that we can share there reports.

Meeting 16/07 to discuss the process and plan for the second semester.


The survey is closed.  Working on the reports


The Surveys for the Undergraduate Contact and Undergraduate Distance are completed.  The survey opens 2/5/2018.  Outstanding is the reports.


The request for the development of an online system for student lecturer evaluation was done via the CTL Academic and Professional Development office.

The need for a university-wide new lecturer evaluation process in the form of an online evaluation
system at the NWU exists. This is one of the core elements in measuring the performance of the
Institution which has to be reported to the DHET.

The new survey template has already been developed and accepted.
The outcome of the new lecturer evaluation is an overall composed NWU Institutional report for all
faculties and in more detail, the following information is needed:
Reports of the lecturer evaluation per:

  • faculty;
  • school;
  •  subject group;
  • lecturer.


Project Progress


Project Timing

  • Start
    Oct 17 2017
  • End
    Apr 19 2019

10/17/2017 04/19/2019


Overall Project Completion

  • 20%
  • 60%


  • 40%
  • 80%

1. Kick of meetings Complete 100% Tasks 3 / 3


Determine the scope of the project



3 of 3 completedTasks

  • First quick-off meeting is 17/10/2017
  • Meeting with OpenCollab 24/10 for the development of the system
  • Meeting with OpenCollab, CLT and IT 11/01/2018: The quotation is discussed and CTL will give the final go ahead in the week to come.

2. Phase 1 - POC of the Survey part online Complete 100% Tasks 3 / 3


After I discussed the architecture with the architects and BSS, I stopped the development of the Survey part.

I selected Survey Analytics to develop the survey.

Together with CTL (Verona Leendertz) we plan to  POC this survey with a group of students from VTC.  The Survey will be done from 9-20 April 2018

3 of 3 completedTasks

  • Development of the Full Time Survey (English)
  • Branding of the Survey
  • Actual POC (9 April)

3. Phase 2 Lecturer evaluation for 1st Semester Complete 100% Tasks 3 / 3


After the POC, we will develop all of the survey’s (Full-time and Distance) in Survey Analytics to be available from 1 May 2018

In the meantime we will meet with OC for the development of the Dashboard and Reporting.  After the POC I will be able to give them the raw data.

3 of 3 completedTasks

  • Development and branding of the other 3 survey's
  • Meeting with OC regarding the Dashboard and Reporting
  • Import of Lecture / Module data into Survey Analytics (Will use data from eFundi)

4. Reporting Complete 100% Tasks 4 / 4


Every lecturer has to get his/her own results.

Then the School/Faculty also have to get a summary of all its modules results that were included in the survey.

At the end we will get a NWU report

4 of 4 completedTasks

  • Do the reports in Excel and save it to Nextcloud
  • OC - maybe the use of Jasper
  • OC - permissions
  • Give permissions to users in Nextcloud

5. Planning forward Complete 100% Tasks 1 / 1


Current Feedback:

  1. No system has sufficient and reliable data of Lecuturer / Module data
  2. More security is needed – students have to login to complete the survey

1 of 1 completedTasks

  • Meeting to plan for the second semester 26/7/2018 with Verona, Robyn and Esmarie

6. Phase 3: Looking for a system to be implemented 2019 Complete 0% Tasks 0 / 0


Things to get in place:

Lecturer /module data – get a system to keep this data

Get a system to do the survey, get the reports (Hopefully with all the experience of this year, I will decide on something)  – Not later than March 2019