Request was initiated by Mari Prinsloo for implementing an integrated process for electronic bank deposits.
The existing manual procedures for processing payments received via various payment methods into the physical bank accounts of various business units at North-West University (NWU) is tedious and complex. The scope of the process has a negative influence on customer service because of the turnaround time to complete tasks. The processing overhead causes delays in tracing unallocated transactions which in turn causes an increase in reconciliation-related issues.
Additional concerns include the quality and correctness of data due to the manual nature of the process, a duplication of work efforts from source to receipting in the receipting systems and no standardized process between different campuses and / or business units.
To assist in addressing these issues NWU are looking into the development of a business solution in the form of a Bank Statement Upload and Processing tool.
No documents at this time.
Jan 05 2015
Dec 15 2016
Overall Project Completion
1. Phase 1 - Analysis Efforts Complete 100% Tasks 7 / 7
This phase includes the analysis efforts required to determine the business and solution requirements. That includes the AS-IS vs TO-BE and Gaps Analysis as well as:
understanding enterprise problems and goals,
• analyzing needs and solutions,
• devising strategies,
• driving change, and
• facilitating stakeholder collaboration
- Project Initiation
- Business Analysis Planning & Monitoring
- Enterprise / Strategy Analysis
- Elicitation & Collaboration
- Requirements Life Cycle Management
- Requirements Analysis & Design Definition
- Solution Evaluation
2. Phase 2 - Vendor Proposals Complete 100% Tasks 3 / 3
This phase involves sourcing proposals from various NWU development partners for the solution development as determined by the analysis efforts and requirements established during Phase 1.
It includes sourcing proposals, formal review of proposals and a decision on who the preferred vendors will be for the development of the proposed business solution.
- Request and Source Vendor Proposals
- Review Vendor Proposals
- Decision and Award Proposals
3. Phase 3 - Solution Development Complete 100% Tasks 10 / 10
This phase includes all the work efforts related to the development efforts of delivering the proposed business solution to NWU. The development work has been broken up into sub-phases – each pertaining to specific features. The end date of this project is based on the delivery of sub-phase 1 as outlined below:
# Dev P1: Core Functionality and Student Transactions
This will broadly include the following functions:
- Upload Process
- Search / View History Upload Instance
- Bank Accounts
- Business Units
- Security CRUD
- Business Rules CRUD
- Upload File Configuration
# Dev P2: International athletes and NWU employees
# Dev P3: Diverse debtors
# Dev P4: Bursaries and student loans
# Dev P5: Diverse receivings
- Project Kickoff and start-up
- Setup and Configuration
- EBS upload
- Transaction Processing
- Transaction Listing/Display
- Transaction Interaction