Implementation of automated documentation and workflow – Selfservice APPS (BSS)

Project Description

Will use this project for the development and roll-out of self service functionality on the implementet self service portal  and APPSNAP framework

This will handle all the different self-service/workflow applications.

 

Documents

No documents at this time.

Project Progress

69%

Project Timing

  • Start
    May 02 2016
  • End
    Dec 31 2017

05/02/2016 12/31/2017

100%

Overall Project Completion

  • 20%
  • 60%

69%

  • 40%
  • 80%

1. Supervisor hierarchy Complete 100% Tasks 5 / 5

100%
Description

A need exist at various departments for a list of line managers per organisation. Currently only the responsible person per organisation is known, but it is not necessarily the line manager of a person.

A line manager is needed for the conflict of interest form where the line manager must sign as well as the responsible person for that OU. With the leave application the line manager must also approve the application before it goes to the responsible person for that OU.

Not all organisations have line managers as well because of the number of people in the specific organisation.

 

5 of 5 completedTasks

  • Implementation
  • Training
  • User Acceptance Testing
  • Development
  • Analysis and Design

2. Biographical data updates Complete 40% Tasks 0 / 4

40%
Description

NWU wants everybody to capture their bio info electronically.

0 of 4 completedTasks

  • Analysis & Design
  • Development
  • UAT
  • Implementation

3. Address updates Complete 40% Tasks 4 / 4

40%
Description

NWU wants everybody to capture their addresses according to the SARS standards.

4 of 4 completedTasks

  • Analysis & Design
  • Development
  • UAT
  • Implementation

4. Contact numbers updates Complete 100% Tasks 4 / 4

100%
Description

NWU wants everybody to capture their contact numbers electronically.

 

GO LIVE 1 Sept.

4 of 4 completedTasks

  • Analysis & Design
  • Development
  • UAT
  • Implementation

5. Student Assistant Applications Complete 0% Tasks 0 / 4

0%
Description

Human Capital requested a limited electronic workflow process whereby student assistants can be appointed by completing electronic forms and the latter being sent to HC electronically to minimize the workload at HC in capturing of these student assistants. All validations must be done where possible to speed up the process. The request is broad, but it is proposed to manage this in phases.
At present, the risk of losing forms by posting them to HC using snail mail, is too big., For phase 1, the aim is to reduce the workload of HC staff regarding the capturing of Student Assistant applications and to optimise the validations on the forms. In the process resources will become available and the process will be optimized.

0 of 4 completedTasks

  • Analysis & Design
  • Development
  • UAT
  • Implementation

6. Next of Kin Complete 40% Tasks 1 / 4

40%
Description

Capture Next of Kin info in HR. No workflow involved.

1 of 4 completedTasks

  • Analysis & Design
  • Development
  • UAT
  • Implementation

7. Spouse information Complete 35% Tasks 0 / 4

35%
Description

Capture Spouse information for HR. No workflow involved.

0 of 4 completedTasks

  • Analysis & Design
  • Development
  • UAT
  • Implementation

8. Conflict of Interest Complete 100% Tasks 4 / 4

100%
Description

Conflict of Interest forms must be completed yearly by employees – if the status quo changes. This project involves more than 1 phase but for now we only look at capturing the form electronically and routing the form to the appropriate Supervisors etc.

4 of 4 completedTasks

  • Analysis & Design
  • Development
  • UAT
  • Implementation

9. Leave application Complete 100% Tasks 0 / 0

100%
Description

Leave display was implemented last year. The request was to also apply for leave electronically.

Go LIVE 31 August

10. DIY Reporting Complete 100% Tasks 0 / 0

100%
Description

DIY Reports:

Supervisor report

COI reports – 4-in-1

11. JBPM investigations Complete 10% Tasks 0 / 3

10%
Description

JBPM must be investigated so that we can use it for Workflow systems in future and sort the SysAdmin role, rerouting of tasks etc.

0 of 3 completedTasks

  • Meeting with LSD - Setup JBPM
  • JBPM investigation
  • Proposal

12. Workflow Actionlist Complete 5% Tasks 0 / 0

5%
Description

Vaadin Actionlist – Incorporate Pontoon into Vaadin through JBPM

Project Discussion 7 Responses to Implementation of automated documentation and workflow – Selfservice APPS (BSS)

  1. Busy with jBPM investigations as well as Actionlist. Moving slow at the moment.

    October 24, 2017 at 8:48 am
    ANNA-MARIE BELL
  2. Leave application going LIVE 31 August 2017.
    Contact information going live 1 Sept 2017.
    DIY Reporting (COI & Supervisor reports) going live 1 Sept 2017

    August 29, 2017 at 10:06 am
    ANNA-MARIE BELL
  3. Implemented: Supervisor hierarchy
    To follow : Conflict of Interest, Next of Kin

    February 7, 2017 at 5:17 pm
    ANNA-MARIE BELL
  4. Supervisor hierarchy awaits implimentation, but 1st we have to finalize the DIY services implementation portal.

    Leave display is also completed awaiting the DIY portal.

    Contact details are nearly completed as well as Biographic details.

    October 24, 2016 at 4:50 pm
    ANNA-MARIE BELL
  5. A few projects identified and currently getting attention:
    Biographical updates
    Address updates
    Contact number updates
    Student Assistant applications
    Supervisor hierarchy

    June 14, 2016 at 9:31 am
    ANNA-MARIE BELL
  6. Analysis process of documentation will be manage by Anna-Marie Bell and Business Analyst team
    Development of processes will be manage by Nina Gelderbloem and Development team

    May 31, 2016 at 9:14 am
    MARI PRINSLOO
  7. Progress made on the automated documentation and selfservice portal as follows:
    Self service portal design, setup and testing
    Workflow engine developed and in testing
    POPI documentation process in testing
    Leave balance request process in testing

    Conflict of interest delayed to legal matters to address and 2016 process manually – automation planned for 2017
    Leave application process delayed due to the supervisor structure not available in HR. Additional business process started at HR to address the lack of structure

    Biographical process being analyse and well as the student assistant payment application process

    May 31, 2016 at 9:11 am
    MARI PRINSLOO