ONBase POC: Artifact repository

Project Description

Request was submitted by Eben van Zyl & Anna-Marie Bell

According to master data principle, we need to investigate a central repository for scanned documents (focused on documentary artifacts – documents that will be used in administrative systems and that will be used more than once)

Eben will coordinate the investigation and identify the team.


This Project is linked to the following projects:

  • HR Self Service Portal;
  • Workflow Functionality;
  • Application and Registration alignment
  • Automisation of exam papers


No documents at this time.

Project Progress


Project Timing

  • Start
    Aug 26 2015
  • End
    Jul 11 2016

08/26/2015 07/11/2016


Overall Project Completion

  • 20%
  • 60%


  • 40%
  • 80%

Project Discussion 8 Responses to ONBase POC: Artifact repository

  1. Project completed- 11 July 2016 – API service available to integrate with artefact repository.
    Further roll-out as support and enhancements prioritized by business users and dependant on resource availability and funding.

    July 10, 2016 at 4:14 pm
  2. Training done – Nina Gelderbloem OnBAse Sertified
    First onBase production process went in production week of 4 July 2016 – uploading of supporting documents as part of the application process – web and counter applications. Will be roll-ed out to the rest of the student environment as prioritized b business user and available resources and funding.
    Implementation – API for business areas to integrate with a artefact repository

    July 10, 2016 at 4:12 pm
  3. OnBase System Administration Training Scheduled for Nina 20-24 June

    May 20, 2016 at 3:41 pm
  4. Yvette, please add Nina to this project for feedback. She has been appointed project lead.

    POC: completed
    TEST: Environment has been created, currently in development/testing
    PROD: Hardware has been made availiable. OnBase implementation sessions needs to be scheduled by Martin.

    March 4, 2016 at 3:33 pm
  5. Implementation of TEST (and later PROD) set for 2 Feb 2016.

    Datafinity will be on site to assist ITC with TEST. ITC will then do PROD implementation.

    Skedule of discovery and implementation is in process. To be finalized before 2 Feb.

    January 22, 2016 at 1:29 pm
  6. Procurement process completed.
    Activation codes received for all environments
    POC/DEV environment has been activated and development of web api is continuing.
    System design completed, awaiting TEST environment which will be delivered by end of Jan 2016.
    Production environment to be delivered by mid Feb, system to go live 1 March 2016

    November 6, 2015 at 11:18 am
  7. POC completed.

    Web API development in progress and to form part of the Self Service Portal functionality.

    Procurement of ONBase licenses are in process.

    Specifications for test and production environment supplied. Awaiting infrastructure.

    October 27, 2015 at 1:10 pm
  8. Good progress is being made and a POC environment is now established at NWU. A development team from OC is currently busy with development to establish if the OnBase API is sufficient for our needs. The POC is to be completed on 18 Aug (2015). The functionality is then to be evaluated and the road map discussed.

    August 14, 2015 at 12:28 pm

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