Optimisation of P&C business capabilities and processes to support the operations of the P&C Department

Project Description

The request was initiated by Mari Prinsloo on 19 May 2019:

The purpose of this project is to put forward a short, medium and longer term solution for sustaining HR related systems to support the operations of the P&C department and HR solutions and deliverable pertinent to the P&C and NWU strategies.

The plan took into consideration:

  • The P&C 5 year plan
  • Trends
  • Inter-dependencies – alignment for synergy
  • Current status

Project Progress

60%

Project Timing

  • Start
    Aug 20 2019
  • End
    Dec 18 2020

08/20/2019 12/18/2020

82%

Overall Project Completion

  • 20%
  • 60%

60%

  • 40%
  • 80%

1. Phase 2 Complete 10% Tasks 0 / 0

10%
Description

Bulk Claims

Overtime

Foreign Payments

Additional email addresses

Verification of Bank detail service

Early end date functionality

IDU Integration

Onbase Integration

2. PHASE 1- Temporary Appointments (short term strategy of P&C) Complete 100% Tasks 9 / 9

100%
Description

the 80/20 rule was used to determine which appointments will be implemented first. This includes the following

Temporary (0- 3 months)

Student Assistants

Ad Hoc

Examiners

Invigilators

Moderators

Facilitators

Extra Ordinary Appointments

Temp appointments

 

9 of 9 completedTasks

  • AS-IS Process mapping
  • Alignment of processes and rules
  • Proposed to-be process
  • Tariff list
  • Hierarchy
  • Integration
  • Data Cleanup
  • Change Management
  • APEX

3. Phase 2 of project Complete 15% Tasks 1 / 8

15%
Description

The following to be done in phase 2

  1.  Up and download of tariff list
  2. Part time appointments alter to accommodate only Academic types
  3. IDU integration
  4. Conflict of interest link
  5. NWU Qualification integration
  6. Student assistant verification (integration)
  7. IAPI integration to populate fields
  8. Bank verification
  9. Block on temp appointments for PERM support
  10. Address to default
  11. Check student assistant can only be paid by claim and fixed hours er student type
  12. Cell number verification
  13. Email verification
  14. ID verification from Home affairs
  15. Bulk claims
  16. Second appointment block

1 of 8 completedTasks

  • Specification
  • Quotation
  • Approval of Quotation
  • Development
  • Testing
  • Change management
  • Production - Go live

Project Discussion 2 Responses to Optimisation of P&C business capabilities and processes to support the operations of the P&C Department

  1. Phase 1 completed starting phase 2

    August 3, 2020 at 1:40 pm
    DASSIE JANSE VAN VUUREN
  2. Phase 1
    Herewith the new timelines for the project:
    (i) March 02 & 03 – NWU test environment refreshed by NWU DBA’s (2 days)
    (ii) March 04 & 05 – RES deploy to test (2 days)
    (iii) March 06 – UAT starts and completed by March 12 (5 days)
    (iv) March 13 & 14 – PROD deployment (2 days incl. Saturday)
    (v) March 16 – LIVE IN PROD for PILOT. One faculty will be used for the 2 week pilot (HEALTH and Registrars office)
    (vi) April 01 – LIVE IN PROD for all

    February 24, 2020 at 9:17 am
    DASSIE JANSE VAN VUUREN

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